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KA121 & KA122 · School · VET · Adult education

Stop drowning in Erasmus coordination emails

One shared workspace for sending and receiving schools: the full pathway, documents, and partnership agreement, before students even travel.

Create Mobility See how it works

No account required to start · Invite partners from your own school email

Email vs eMobilities+

Same mobility. Two very different days.

Email and spreadsheets

Everything everywhere.

Re: dates?? Fwd: accommodation Which LA version? Spreadsheet v3 FINAL Did Maria reply? Booking link? BM reminder!!! Insurance??? OLS login? Who has the draft? Re: Re: Re: dates URGENT signature

eMobilities+

Easy. Fast. Clear.

  • One linkPartner opens the mobility
  • Easy uploadsDocuments on the right step
  • Fast statusSee what's done and what's missing
  • Less stressFull pathway from day one
  • Save timeNo digging through last year's inbox
  • Reuse next yearStays and companies from real mobilities
Create Mobility

Look familiar?

Scattered tools, double checks, and that nagging feeling something was forgotten.

Stressed office team overwhelmed at a desk, one person holding a paper that says Help

Where is that email?

You answered on Monday.
On Thursday nobody can find the thread.

Where did I put that PDF?

Learning agreement in Downloads.
Insurance on paper only. You find out when someone asks.

Everyone on a different channel

Dates in email, accommodation in WhatsApp.
Nobody sees the full picture.

How it works

Three steps. Your partner does not need an account on first contact.

1

Create a mobility

Add a few details: activity type, dates, sector, partner email.
See the entire process immediately.

2

Invite from your email

Send from Outlook or Gmail with a link to the shared workspace.
Your partner opens it without signing up first.

3

Run the pathway together

Upload documents step by step, leave short messages.
Track tasks with your receiving school.

Coordinator at a desk with laptop and paperwork

No more multitasking across tabs. No more am I missing something?

Create Mobility

Built for KA121 & KA122 coordinators

Accredited annual projects and short-term mobilities in school education, VET, and adult education.

Full pathway visible on day one

Agreement, selection, logistics, recognition, BM.
Relief before the first email is sent.

Shared workspace

Documents and messages on one mobility.
Sending and receiving orgs work on the same record.

Mobility-derived partner memory

Stays and host companies from completed mobilities.
Not empty directory listings.

Beneficiary Module handoff

Coordination here.
Funding and final reporting stay in the EU Beneficiary Module.

What we stand for

The principles behind eMobilities+

Coordinators who do the work

Give coordinators one place to run the mobility.
See what is done. Fix what is missing.

Students get the value

Spend grants on placements, travel, and recognition.
Do not lose them to hidden agency fees.

Schools connect directly

Let sending and receiving schools work on the same record.
Build trust without paying for middlemen.

European cooperation, openly

Support school links across borders.
Remove paperwork that slows Erasmus down.

One mobility, one workspace

Upload each document on the right step.
Stop hunting the latest file in email.

Learn from every mobility

Save hosts, flats, and what worked last year.
Reuse them when you plan the next group.

Ready to coordinate your next mobility?

See the full pathway in under two minutes, then invite your partner from your own inbox.

Create Mobility

FAQ

Quick answers for coordinators getting started.

Do I need an account to start?

No account is needed to get started. Create a mobility, explore the full pathway, and send the invite from your own email. In this demo, your work is saved in your browser so you can return on the same device. Sign in when you want to upload documents, collaborate with your partner school, and keep everything in your school workspace across devices.

Does this replace Beneficiary Module?

No. The European Commission Beneficiary Module stays the system of record for funding and final reporting. eMobilities+ is the coordination layer alongside it, covering agreements, documents, and day-to-day tasks before and during the mobility.

Is this a marketplace to find random schools?

Today we focus on coordinating mobilities with partners you already know or have been introduced to through your network. Trusted details (stays, host companies, and what worked) grow from mobilities you complete on the platform. We have thought about broader partner discovery for the future, and may develop it if coordinators ask for it. If you would like to see this feature, tell us using the Give feedback button in the top navigation.

Can my partner respond without signing up?

Yes. Your partner opens the invite link as a guest, with no account required on first contact. They can review the mobility and complete their side of the partnership agreement in step 1. Signing in is optional later if they want to save their school profile and continue on the platform.

Who pays for the platform?

This is a demo, and we plan to offer eMobilities+ for free while we learn what coordinators need. If usage grows significantly, we may introduce a modest monthly or yearly subscription to cover running costs. KA121/KA122 beneficiaries (schools, VET centres, adult education providers, and other accredited organisations) can typically fund tools like this from Erasmus organisational support; confirm with your National Agency.

© 2026 eMobilities+ · Demo for Erasmus coordinators